March 2-4, 2008
Rosen Shingle Creek Resort
Orlando, Florida
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All applications for booth space must be submitted using the enclosed application. Please list 6 booth choices in order of preference, using the booth numbers from the enclosed exhibit diagram. We will make every effort to give you the location you prefer. Should it be impossible to provide any of your choices, we will contact you before assigning you to an alternate location.
A point system is used to determine the priority of exhibitors in the assignment of exhibit space. Points are allocated to exhibitors according to the following rules:
Commercial exhibitors will be given priority over non-profit exhibitors in space assignment. After commercial exhibitors have been assigned space based on their points, non-profit exhibitors will be ranked in relation to each other by the same point system and assigned remaining spaces.
For perimeter exhibits, an “exhibit space unit” is one 10’X10’ space. For island exhibits, each 100 square feet of exhibit area will be counted as one unit. For example, a 20’X 20’ island exhibit would be counted as 4 units. A 20’X 30’ island space would be counted as 6 units. For the purpose of calculation of exhibit fees, the cost will be $3,700 for each 10’X10’ perimeter exhibit space. In regards to island space the cost will be $16,500 for the first 20’X 20’ and $3700 for each additional 100 square feet. No island space may be smaller than 20’X 20’. The enclosed exhibit diagram shows several island locations.
Once an exhibitor is assigned to an island space, the Office will permit the exhibitor to adjust the size of the exhibit space within the following limits. No island space may be smaller than 20’X 20’. No island space may be reduced by more than one third of the size shown on the exhibit diagram. No island may be increased in size to the extent that, in the opinion of the Office, it interferes with necessary aisle space, interferes with space needed for food service, impedes access to neighboring exhibits, or otherwise creates problems in the layout of the exhibit area.
When listing preferred spaces on the application form, an exhibitor may indicate the desire to combine adjacent islands into a single larger unit. For example, a company might want a 40’X 30’ island where the diagram shows two 20’X 30’ islands separated by an aisle. If an exhibitor is assigned such a space, the Office will determine the precise placement of the resulting island exhibit in order to preserve adequate aisles and food service space.
Space assignments will be made on November 30, 2007 (three months prior to the conference). Exhibitors will be notified after November 20, 2006 with a confirmation letter and invoice for balance due at the time. Companies that apply after December 4, 2007 will be assigned space on a first come first served basis.
The Office reserves the right to revise the Exhibit Floor Plan. This could be necessary, for example, if there were many more exhibitors than originally expected. You will be notified of any such changes. The changes will be made in such a way as to preserve original spacial relationships as much as possible. Minor revisions, such as the conversion of a 20’ x 20’ foot island to a 20’ x 30’ island at the request of the exhibitor in that space, will not require notification of all exhibitors.
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